Evaluators

The appointments and promotions processes require letters of evaluation from individuals in a relevant field who can critique the candidate's work and scholarly contributions. 

The Office of Faculty Affairs uses three main categories to distinguish types of evaluations:

  1. External Arm's Length
  2. Local Arm's Length
  3. Non-Arm's Length (External or Internal)

There are different requirements for evaluators of faculty in senior-level and junior-level appointments. All letters should be dated within the last year.

For instructions on soliciting letters of evaluation, go to Soliciting & Collecting Letters.


Requirements for Senior-Level Appointments

Instructional Track: Associate Professor, Professor
Research Track: Research Associate Professor, Research Professor, Associate Research Scientist, Research Scientist
Clinical Track: Clinical Associate Professor, Clinical Professor

Note: Two reviewers must be recommended by the chair for senior-level Instructional and Research Track appointments. This rule does not apply to the Clinical Track.

Arm’s Length

External Arm’s Length

  • Must be at the candidate’s proposed rank or higher at another institution. See Track Rules, below.
  • Cannot be close collaborators, present or former mentors/supervisors, or close personal friends. Exception: If the evaluator was a co-author or major research collaborator more than 10 years prior to the promotion process, he/she may serve as an evaluator.
  • Evaluators should be individuals in the relevant field who can critique the candidate’s work and scholarly contributions.

Local Arm’s Length

  • Applies to Clinical Track senior-level promotions only.
  • 2 of the 5 Arm’s-Length letters may be from local (internal) sources.
  • These evaluators must not be in the candidate’s department.
  • These evaluators must have seen the clinical work and actual teaching of the candidate. Example: Anesthesiologist evaluating a surgeon they work with in the OR, or vice versa.

Non-Arm’s Length

These letters are considered supplemental to the required letters.

Internal

  • Supplemental to the required Arm’s Length letters.
  • From a University of Michigan faculty member.
  • Can be from any school, unit, or department. Can be in the same department as the promotions candidate.
  • Track rules for evaluators do not apply.
  • Not to be confused with Local Arm’s Length for senior-level Clinical Track promotions.

External

  • Any external letter deemed not Arm’s Length by the rules above. Example: Letters from former mentors/supervisors at external institutions.

Track Rules

Applies only to senior-level promotions.

External evaluators on: Instructional Track
Clinical Track
Research Track
Can provide letter for candidates on: Instructional, Clinical & Research Track
Clinical Track
Research Track
 

Requirements for Junior-Level Appointments

Clinical Track: Clinical Assistant Professor
Research Track: Research Investigator, Research Assistant Professor, Assistant Research Scientist
Instructional Track: Assistant Professor
Other: Clinical Lecturer, LEO Lecturer

Internal

  • Evaluators must be at the candidate’s proposed rank or higher.
  • From a University of Michigan faculty member.
  • Can be from any school, unit, or department. Can be in the same department as the promotions candidate.
  • Track rules for evaluators do not apply.
  • Not to be confused with Local Arm’s Length for senior-level Clinical Track promotions.

External

Not required, but can be included.

  • Evaluators must be at the candidate’s proposed rank or higher.
  • Must be from an academic institution.
  • Track rules for evaluators do not apply.