Class Codes & Definitions

New Class Codes

New class codes for FY 2018

11010/1101X - Academic Instruction Outside of Clinical Setting – Residents/Fellows

  • Teaching ACGME residents or fellows outside the clinical setting.
  • Examples: Delivering lectures; Preparing and delivering evaluations; Mentoring residents and fellows

11030/1103X - Academic Instruction Outside of Clinical Setting – Medical Students

  • Teaching activities directed to medical students (M1/M2/M3/M4) outside of the clinical setting.
  • Examples: Student conferences, classroom lectures, student mentorship/counseling, didactic teaching, student evaluations, course preparation and grading.

11020/1102X - Teaching Medical Students in a Clinical Setting (Patient Care with Medical Students)

  • Teaching medical students while delivering patient care
  • Note: Includes medical student teaching only

11110/1111X - GME Administration

  • Administration of Residency and Fellowship programs
  • Example Roles: Residency or fellowship program director for ACGME-accredited programs

31109 - UMMG and ACU Administration

  • UMMG or management of ACUs
  • Examples: ACU Medical Director; Site Director

11130/1113X - Michigan Medicine service, Department or Health System support

  • Services funded by the department to support activities that benefit the department, the health system, the Medical School, the University or the community.
  • Examples: Interviewing residents; Committee participation

Administration Class Codes

Only faculty and staff with clearly defined job descriptions, performance expectations and agreed upon funding sources should be assigned administrative effort. These faculty can use the following codes. 

Primary Codes

11100 - Department Administration

  • Operations of the department and division/section, including budgeting, faculty recruitment and management, etc.
  • Example Roles: Chair or Vice Chair; Division Chiefs; Fellowship Director for non-ACGME accredited program

11110/1111X - GME Administration

  • Administration of Residency and Fellowship programs
  • Example Roles: Residency or fellowship program director for ACGME-accredited programs

46000 - Medical School Administration

  • Medical School leadership and education administration roles
  • Example Roles: Dean or Assistant Dean; Clerkship director; Course director; Individuals supporting curriculum design with effort

31103 - Hospital Administration

  • Hospital administrative roles or responsibilities
  • Example Roles: Service chief; MPlan Medical Director;  Chief Clinical Officer

31109 - UMMG and ACU Administration

  • UMMG or management of ACUs
  • Examples: ACU Medical Director; Site Director

Additional Codes

31104 - Transplant Administration

  • Pre-transplant administration relating to the identification of potential solid organ donors and/or recipients.
  • Examples: Transplant director; Transplant clinic administrator

31105 - Rehabilitation Administration

  • Administration of the rehab unit.
  • Example: Unit Director

31106 - Psychiatry Administration

  • Administration of the psychiatry unit.
  • Example: Unit Director

Clinical Class Codes

Faculty who see patients should use the following codes. 

Primary Codes

31101 - Patient Care Billed through University of Michigan

  • Provision of patient care at UM and ambulatory sites including preparation and follow-up activities
  • Examples: Includes reviewing records, taking notes / dictation, doing consultations, follow-up and coding

31108 - Patient Care- Not Billed by UM

  • Provision of patient care at non-UM locations. Includes any clinical care through a contract in which U-M does not bill payers or patients for the service.
  • Contracted effort at Veterans Affairs, Outreach clinics through PSAs, or Wayne County (autopsies)

31102 - Patient Care with House Officers

  • Teaching while delivering patient care (can include clinical teaching of ACGME residents or fellows)
  • Examples: Includes house officer/fellow teaching while in clinic or in-patient service

11020/1102X - Teaching Medical Students in a Clinical Setting (Patient Care with Medical Students)

  • Teaching medical students while delivering patient care
  • Note: Includes medical student teaching in clinical setting only

Additional Codes

31107 - Patient Care While Teaching Allied Health Professionals

Teaching activities direct to paramedical and allied health students.

Examples: Teaching of students in one of these programs - Audiology, Dietetics, Nuclear Med, Occupational Therapy, Orthotics, Pharmacists, Physical Therapy, Clinical Psychiatry Fellows, Radiology, Radiation Oncology, Respiratory Therapy, Speech Pathology and Nursing

Other Class Codes

All faculty are expected to have professional development time. Faculty may also use non-clinical contracted services time or service / citizenship time.

Primary Codes

46100 - Professional Development

  • Formally organized activities that provide faculty with opportunities for personal and professional growth and development.
  • Examples: Continued medical education; Attendance at national, society and internal or external educational conferences, seminars; Reading of professional journals

31000 - Non-clinical Contracted Services

  • Services for which the University or Department has a contract for services that do not involve billable patient care activities.
  • Examples: Blue Cross Blue Shield Quality initiative; State medical director for behavioral health; Publication editor

11130/1113X - Michigan Medicine service, Department or Health System support

  • Services funded by the department to support activities that benefit the department, the health system, the Medical School, the University or the community.
  • Examples: Interviewing residents; Committee participation

Additional Codes

1110X - Indirect Cost Recovery Excluded Expenditures

  • Based on federal government regulations when the University prepares the indirect cost report, the following activities must be coded 1110X. This assures that these activities are excluded from the appropriate categories in the cost report.
  • Examples: Specific activities include philanthropic activity, dinners/outings and meeting with potential donors, working on the alumni newsletter, alumni relations, membership on honor/award committees, fund-raising, lobbying and public relations; Any Chair, Division Chief, Associate Chair or faculty member participating in these activities must allocate effort to this category.

Research Class Codes

Faculty and staff with effort on grants or designated department research should record their effort using the research codes.  

Primary Codes

22000 - Externally Funded Organized Research

  • Sponsored research grants.
  • Examples: Sponsored research grants (R, K, P, U, etc.); Peer-reviewed internal awards; Mentoring students or post-doctorates in support of the grant-funded research

16000 - Externally Funded Training Research

  • Externally funded training programs.
  • Examples: National Research Service Awards (NRSA); NIH awards for training (T32)

21000 - Departmental Research

  • Institutionally funded research or scholarly activity.
  • Examples: Grant writing; Pilot studies; Start-up research; Research being supported by bridge funding

Additional Codes

22200 - Clinical Trials

  • Includes activities funded by an external sponsor when the University is contracted as a participating clinical trial site of a multi-site protocol for a human trial.
  • Example: Participant enrollment and follow-up

22100 - Off-campus Organized Research

  • Research activities performed in facilities neither owned nor leased by the University.
  • Example: Sponsored research performed at the VA

Teaching Class Codes

Faculty and staff who support didactic, “pure teaching” of medical students, residents, fellows or other students should use the codes below. These codes should not be used to support teaching in the clinical setting or teaching in the lab. 

Primary Codes

11000 - Academic Instruction Outside of Clinical Setting – Graduate Students and Other

  • Teaching within or outside Medical School not otherwise classified.
  • Examples: Preparing and giving CME, teaching outside of Medical School, teaching graduate or post-LSA (or other school) coursework, graduate or post-graduate student mentorship, research post-doc education, Allied Health Teaching in non-clinical setting

11010/1101X - Academic Instruction Outside of Clinical Setting – Residents/Fellows

  • Teaching ACGME residents or fellows outside the clinical setting.
  • Examples: Delivering lectures; Preparing and delivering evaluations; Mentoring residents and fellows

11030/1103X - Academic Instruction Outside of Clinical Setting – Medical Student

  • Teaching activities directed to medical students (M1/M2/M3/M4) outside of the clinical setting.
  • Examples: Student conferences, classroom lectures, student mentorship/counseling, didactic teaching, student evaluations, course preparation and grading.