Offer Letter Process

Job Posting Requirements

  • All positions require a job posting with the exception of Clinical Lecturers, Adjunct, and Visiting Appointments.
  • All positions that require a job posting also require an Appointment Activity Record (AAR) form.
  • All postings must be posted for 7 days.
  • LEO postings must be posted for at least 10 days.

Waiver of Posting and Advertising

Legitimate reasons for waivers may include:

  • Spousal recruitment.
  • Appointment to a program to which they applied for (such as the Biomedical Sciences Scholars Program).

Job Postings

  1. Post Job in MPathways
  2. Job must be posted for 7 days
  3. Select Approver to be Sarina Davis.
  4. Office of Faculty Affairs will then input the PID number and Posting date in the Meridian Application.  

Offer Letter vs. Letter of Intent 

Depending on the faculty rank, either an offer letter or a letter of intent is required for all faculty recruitment. For those ranks in which the letter of intent is done during the recruitment process, a final offer is completed and given to the candidate once the appointment has been approved by central campus administration (i.e. the President, etc.).

Joint Appointments

For all joint appointments at the assistant professor, associate professor and professor ranks in which both appointments will be funded, a Memorandum of Understanding for Joint Appointments is required by the Office of the Provost.  Information and templates can be found online →

Provost Justification Memo

The Provost Justification Memo is an explanation/justification for the payment(s) and must include a statement of the value proposition of the faculty member to the department, full justification and reason for payment, and the department financial impact.  Payment(s) equal to or greater than $50,000 that does not have associated effort (such as signing bonus, educational loan repayment assistance, contribution to a 401(K), etc.) will require a Provost Justification Memo.  This memo is to be uploaded into Meridian with the draft offer letter.  Sample Provost Justification Memo →