Policies & Bylaws

Medical School Policies & Bylaws

U-M Medical School Faculty Handbook

U-M Medical School Bylaws

Outside Interests & Conflicts of Interest

Michigan Medicine recognizes the value of an active faculty participating in intellectual activities and relationships outside of the obligations of research, teaching and scholarly activities at the University.

However, each faculty member also is obliged to ensure that outside interests meet all of the standards set by the University, Michigan Medicine, and applicable state and federal laws.

Go to Office of Regulatory Affairs Conflict of Interest →

Outside Clinical Practice - "Moonlighting"

Since adoption of the first Medical Service Plan in 1973, it has been both University and Medical School policy that UMMS faculty are not permitted to perform clinical activities outside the University of Michigan Hospital and Health Centers unless under contract through the University of Michigan to an external site.

The External Clinical Activity Policy provides clarification of this longstanding policy. 

Professional Standards for Faculty

Duty Off-Campus

Policy (SPG 201.90)

When a University Instructional, or Primary staff member’s duties require activities at a site away from one of the three campus locations for a period of one month or more, this shall be noted by placing the individual in a Duty Off-Campus (DOC) status for the appropriate period.

Duty Off-Campus requests should be requested at least 90 days in advance of the anticipated leave. 

Please include:

  • Letter from their department chair(s) and/or division chief requesting and approving the leave addressed to Dean Marschall Runge.
  • Current CV
  • Form:  HR36609

Submit to OFA utilizing the Customer Service Portal.  

  • Once the materials are submitted and approved by OFA, the request will be sent to the Executive Committee (EC) for approval.  Once EC approves, OFA will send a copy of the approval to HR and notify the department of approval.

Upon approval, the department will:

  • Process the title change in MPathways through a PAR

Maternity (Childbirth) and Parental Leaves

Policy (SPG 201.30-6)

To support the University of Michigan’s commitment to faculty and staff as they balance family, professional and academic responsibilities, the university is committed to providing paid time off for birth mothers and other parents that supports both the physical recovery associated with birth and also provides bonding time with children new to the family. For that purpose, the university provides paid maternity (childbirth) leave and paid parental leave.  

Modified Duties for New Parents

Policy (SPG 201.93)

The purpose of this policy is to provide eligible faculty members with a period of time in which to adjust to the demands of parenting newly born or adopted children under the age of six.

The University’s Paid Maternity (Childbirth) and Parental Leave policy provides faculty with a paid leave (maternity (childbirth) leave plan for disability due to childbirth or related medical conditions as well as a paid leave (parental leave) to bond with a newborn, newly adopted, or newly fostered child, or a new legal guardianship of a child.  See Standard Practice Guide 201.30-6, Paid Maternity (Childbirth) and Parental Leaves. Eligibility faculty may choose to take the parental leave under the Paid Parental Leaves SPG in lieu of one semester of modified duties.

An eligible faculty member who declines the 6-week parental leave under the Paid Parental Leaves SPG, and meets the criteria below, is entitled, upon request, to a period of modified duties without a reduction in salary:

  • Gives birth to a child, or becomes a parent of a newly born or adopted child (or children in the case of a multiple birth or adoption of more than one child simultaneously) under the age of six,
  • Takes significant and sustained care-giving responsibility for the child (or children) during the period for which modified duties are requested as a single parent or, where there are two parents, that is at least as time-consuming as the care-giving responsibility of the faculty member’s spouse or partner, and
  • Meets the regulations described in Section II of this policy.

Modified Duties Outside the Classroom

For those who are involved in direct classroom teaching, modified duties means a semester off from those teaching responsibilities, or any of the options below.

For those who do not do any direct classroom teaching, modified duties allows them to choose:

  • A 4-month period at 75 percent effort.
  • Or a 2-month period at 50 percent effort.
  • Or an equivalent benefit of modified duties arranged in consultation with the relevant dean (or designate) and the department chair or division chief.

Scholarly Activity Leave

Policy (SPG 201.30-4)

Scholarly Activity Leaves not in excess of one year may be granted by the President or a designated representative on recommendation of the dean (Ann Arbor Campus) or Chancellor (Flint or Dearborn campus). Such leaves may be granted to:

  1. Allow faculty members to accept “prestigious fellowships”, or
  2. To allow faculty members to accept a temporary appointment at another institution when the appointment would, in the interest of the University, permit the faculty member to engage in scholarly activities that would not be otherwise practicably available, and that would significantly enhance the professional effectiveness of the faculty member.

Scholarly Activity Leave requests should be requested at least 90 days in advance of the anticipated leave. 

Please include:

  • Letter from their department chair(s) and/or division chief requesting and approving the leave addressed to Dean Marschall Runge.
  • Current CV
  • Form:  HR36609

Submit to OFA utilizing the Customer Service Portal.  

  • Once the materials are submitted and approved by OFA, the request will be sent to the Executive Committee (EC) for approval.  Once EC approves, OFA will send a copy of the approval to HR and notify the department of approval.

Upon approval, the department will:

  • Process the title change in MPathways through a PAR

Sick Leave Plan (Academic Appointments)

Policy (SPG 201.11-1)

The University, consistent with its needs and requirements, wants to minimize the compensation loss of its faculty members during certain periods of absence from work that occur during their annual appointment periods (from September 1 through May 31 for University-year appointments or at any time for twelve-month appointments) due to personal illness, injury or preventive medical or dental care that is either unavoidable or in the best interest of the University and its faculty members.